Smart Workplace | this changes everything

Control your environment, engage your workplace community, offer secure and fully hands-free access to your building. Smart Spaces app allows you to conduct every aspect of your working day, in and around your building, all from your mobile device.

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Smart Building OS | building engagement

Smart Spaces Operating System elevates building intelligence, providing a secure and cloud-based IoT platform that interfaces with the data present within modern building systems.

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Who we are | get to know us

Discover how it all began, where we are headed and our commitments to clients and partners.

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Our Story and Achievements

Apple Wallet Access Control

Unlock tap and go access from your iOS device

Streamline permissions and credentials with our powerful integration platform.

 

Why Smart Spaces

A single software approach to permissions and credentials

Automate Access Management: Integrate with existing directories and space management systems to streamline access control.

Enable Hybrid Work: Provide employees with the flexibility to book and access spaces from anywhere.

Preserve Current Systems: Enhance your existing access control infrastructure without the need for replacement.

Experience the Future of Access Control

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Access credentials simplified

Traditional key cards and manual updates are outdated, inconvenient, and insecure.

Enable seamless access with digital credentials compatible with your Apple Wallet. Smart Spaces ensures your employees and tenants can access spaces securely and hassle-free.

 

Single-stack software

Managing multiple systems that don’t communicate creates inefficiencies and confusion.

Access control management, credential issuance and user authentication are all built and managed within our unified platform. Smart Spaces is a single-stack software that makes your building access easier to manage, more secure and quicker to deploy.

Revoke access instantly

Keeping track of who should and shouldn’t have access can lead to dangerous oversights.

Automatically revoke permissions when roles change or access is no longer needed. Smart Spaces reduces risks by ensuring access aligns with real-time data from trusted sources.

 

Future-proof access control for a modern workforce

As hybrid work evolves, outdated systems struggle to support flexible access needs.

Smart Spaces is designed to adapt to today’s dynamic work environments, making access management seamless for hybrid teams and ensuring secure entry for everyone, everywhere.

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How it works

1. Integration

Smart Spaces seamlessly interfaces and integrates with your installed access control systems. Our software is world leading with the largest number of third party integrations for mobile access. This means there’s no need to replace your readers and other hardware.

 

2. Enrolment and provisioning

Your directories, space management systems, device managers and other upstream sources of truth all integrate with our software via the cloud. Once users download your bespoke building app, they receive an encrypted, cloud-issued mobile credential tied to their identity and smartphone.

 

3. Credential generation

Our software works with HID Origo, Wavelynx or any other credential provider to generate your unique mobile credential that’s linked to the your ID and your device, leveraging Apple’s device encryption and authentication protocols to enhance security.

 

4. Tap to unlock with iPhone or Apple Watch

Users simply hold their iPhone or Apple Watch near the door reader. With Express Mode enabled, no need to wake the device or open an app. The door unlocks instantly, and the access attempt is logged securely.

 

5. Real-time credential management

Instantly issue, modify, or revoke Apple Wallet access passes from a cloud-based admin portal. Set custom access rules, such as time-based permissions or multi-factor authentication. Apple’s device security ensures only authorised users can access the building.

 

Operate smarter: centralised control for your entire portfolio

Smart Spaces offers a unified platform to manage your entire portfolio, connecting buildings into a network that enhances tenant experience, maximises asset value, and simplifies operations. Our mobile access system works across offices, residential buildings, co-working spaces, and enterprise campuses. Easily manage access across multiple locations, all from one dashboard.

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Google Pixel showing Smart Spaces access card overlayed on Workspace's Light Bulb Building

Smart Spaces single-stack software benefits

Seamless integration & faster deployment
As all components are designed to work together, there is no need for complex third-party integrations. This reduces deployment time and ensures smooth communication between access control systems, credential issuance, and mobile authentication.

Stronger security & compliance
Our single-stack system minimises security risks by eliminating potential vulnerabilities from third-party integrations. Data is managed consistently within a centralised security framework, ensuring compliance with industry standards. We are proud to be SOC 2 and ISO 27001 certified.

Better user experience
Users benefit from a streamlined, consistent interface for credential management, access control, and reporting. There is no need to switch between multiple apps or deal with different user authentication processes.

Simplified maintenance & support
As one provider managing the entire system, updates, bug fixes, and security patches are more efficient. You avoid integration conflicts, which can occur when multiple vendors update their software independently.

More Reliable Performance
As everything is built within a single architecture, the system is less prone to failures caused by mismatched software updates or integration issues. This ensures higher uptime and fewer disruptions.

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Key Features

  • Real-time automation
  • Integration with Apple Wallet for seamless access
  • Supports upstream sources of truth like directories and space managers
  • Instant revocation of credentials
  • Scalable for hybrid work environments

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Access linked feature wheel showing Smart Spaces icons for desk booking, security, parking, lockers and more

Locations

Welcome to a smarter future

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+44(0)20 7481 1655

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